Expert inventory services for Build-to-Rent properties
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A highly optimised service provider.
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We strive to eliminate inefficiencies, and commit to flawless execution.
We leave no room for missed jobs, booking errors, or communication lapses.
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Peace of mind from start to finish.
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We gathered enough experience to deliver steady highly trusted, reliable, and sought-after inventory services for our Build-to-Rent clients.
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Large scheme adapted solutions
We understand the unique requirements of large-scale developments.
We handle high turnover efficiently, delivering consistent, accurate, and timely reporting to keep your processes running smoothly.
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Transparency and communication.
Our Build -to-Rent clients are informed every step of the way through clear and consistent communication.
Expect key updates on our whereabouts, property conditions, and encountered issues.
Guaranteed same day reports turn around
Respond faster, and make quicker, informed decisions:
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> Increased property condition awareness
> Fast issue management
> Easier property management
> Improved tenant relationship
> More relaxed mindset
Future proof your tech stack with hihouse
Make informed decisions when setting up your property management tech stack.
+ Tech stack audit
+ Market research guidance
+ Bespoke tech recommendations
+ Set up assistance
Leveraging our industry expertise, we suggest and facilitate the implementation of solutions specifically designed for Build-to-Rent and large-scale property developers.
With adapted property management platforms, reduce your dependence on spreadsheets and integrate features such as advanced templates with intuitive conditional logic, enabling the creation of professionally branded, detailed, and data-rich documents with ease.
Additionally, advanced software solutions provide functionalities like geolocation tracking, image annotation, and customisable workflows, ensuring every detail is accounted for during property inspections.
Built-to-Rent Inventory services
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Comprehensive report before tenants move in
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Detailed check of decor, surfaces, and cleanliness
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Accurate meter readings included
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High-resolution photos for added clarity
Snag Reports
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Thorough comparison with the check-in report
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Clear liability assignment for damages or missing items
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Detailed notes on property condition changes
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High-res photos for evidence
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Routine property condition assessment during tenancy
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Check for maintenance issues or tenant concerns
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Report on cleanliness and upkeep
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High-res photos
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Early problem detection
A snag inspection lists all the defects and marks present in a newly built property so they can be reported to contractors​​​ before operational handover
+ Condition report completed before tenants move in
+ Assessment of decor, surfaces, and cleanliness
+ Meter reading collection
+ High-resolution photos for added clarity
+ Compliance checks
​​Designed from scratch or using bespoke templates aligned with your development’s layout, these reports form the foundation for efficient property and tenancy management.
Contents:
> Detailed schedule of condition with HD photos and descriptions
> Comprehensive descriptions of rooms, furniture, and their condition
> Working order of windows, blinds, doors, and appliances
> Keys, meter readings (electricity, water, hot water, gas)
> Appliance serial numbers check
Extra features:
> Amendment submissions
> Digital signing
> Online report previews
Key benefits:
With clear and accurate records, our Check-In reports minimise disputes, enhance operational efficiency, and provide reassurance for all stakeholders involved in large-scale developments.
+ Thorough comparison with the check-in report
+ Clear liability assignment for damages or missing items
+ Detailed notes on property condition changes
+ High-res photos for evidence
Our Check-Out reports help you close tenancies efficiently, resolve disputes, and optomise your turnaround times by highlighting any changes, damages, or discrepancies that may have occurred during the tenancy, providing a transparent basis for resolving issues.
Contents:
> Assigned liabilities for any identified issues, clearly distinguishing between tenant responsibilities, such as damage or neglect, and landlord obligations, such as fair wear and tear or maintenance.
> Detailed comparison report of a property's condition with HD photos and precise descriptions
> Accountability and clarity for all stakeholders
> Thorough comparison checks of rooms, furniture, and their condition
> Working order check of windows, blinds, doors, and appliances
> keys & meter readings (electricity, water, hot water, gas)
Extra features:
> Amendment submissions
> Online report previews
Insights:
In cases where an initial Inventory & Check-In report is unavailable, we offer a Schedule of Condition report. While this alternative documents the property’s state at tenancy conclusion, it does not allow for comparisons or liability assignments.
+ Routine property condition assessment during tenancy
+ Check for maintenance issues or tenant concerns
+ Report on cleanliness and upkeep
+ Early problem detection
Designed to provide property management with an overview of a property's condition and ensure responsiveness and reassurance to both tenants and property managers, these reports are typically conducted bi-annually.
Contents:
> Summarised assessment of maintenance issues (such as mould, damp, condensation, or water damage, appliance malfunction)
> Check for general property damage, cleanliness
> Check for indications of subletting, pets, smoking, neglect, or other tenancy breaches.
Extra features:
> Amendment submissions
> Online report previews
Key benefits:
Midterm inspections provide valuable insights into a property's condition, ensuring it stays compliant and safe for tenants. They also help build strong tenant relationships by identifying and addressing issues early, creating a more comfortable and well maintained living environment.
Snag reports
+ Structural and comestic defect identification assessment of new builds
+ Independent and neutral assessment ensuring unbiased assessment
+ Safety and compliance checks
+ Early problem detection
Tailored specifically for large-scale developments, these reports are designed to ensure that every unit meets the highest standards before occupancy. Each Snag report provides a comprehensive inspection of all rooms, fixtures, and fittings, offering a meticulous evaluation that aligns with the demands of Build-to-Rent schemes.
Contents:
> Thorough assessments of doors, windows, appliances, and finishes, ensuring every aspect of the property meets quality expectations.
> Detailed assessment of maintenance issues (such as mould, damp, condensation, or water damage, appliance malfunction)
> Summarised list of defects, which can be shared directly with your construction partners to facilitate prompt escalation and resolution of discrepancies.​
> Online report previews
Extra features:
> Amendment submissions
> Online report previews
Key benefits:
With clear and actionable insights, these reports are an indispensable tool for delivering large-scale developments that meet both professional and tenant standards.
