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Your inventory report is an important document. If it contains errors, lacks data or is poorly completed, this could end up costing you money at the end of the tenancy.
In this article, we review the most common issues we find in inventory reports so you know what a bad report looks like.
Quick rewind: what is a property inventory report?
A property inventory report is a document that lists and describes the condition of the furnishings, fixtures, and appliances in a rented property. It's typically prepared by a trained inventory clerk or by using professional inventory services, like hihouse.
Your report is a critical asset to protect the interests of both the landlord and the tenant in the event of any disputes over damages or missing items.
Common issues found in inventories
Unfortunately, not every report is equal so instead of finding out too late that your inventory was not well completed, here are some common issues that you can look out for in your reports:
No forgotten spaces: check that all the rooms and spaces in your property have been fully inspected. A partly inspected room is a concern if not justified. Check exterior gardens and space are also included.
Wear and tear: It's natural for furniture, fixtures, and appliances to show signs of wear and tear over time. A property inventory report may note any visible damage or wear on these items, such as scratches, dents, or stains but sometimes they may just miss on a mark or damage so take time to review your report and check it against the property.
Missing items: It's not uncommon for a property inventory report to miss reporting an item. This could include anything from small appliances to furniture or decorative items so make sure you read through and verify all the content is listed.
Cleanliness: Your report may also lack information about cleanliness. While the clerk is due to check for dirty carpets or appliances, or clutter that may have accumulated over time, they might just forget to report the cleanliness of an item properly.
Meter reading and smoke alarms: Inventory clerks are obliged to collect meter readings and record the presence and working order of smoke alarms and carbon monoxide detectors. Check you have these records in your report. Clerks are also responsible for checking your property is compliant with the latest home fire and safety regulation
Poor descriptions: Too often, inventory reports lack details in the description of an asset and its condition. Make sure, you understand the description proposed by the clerk and check that it accurately describes the item. Lack of vocabulary, poor wording and insufficient description damage the quality of a report tremendously.
Repairs and maintenance: The property inventory report may also forget to report any repairs or maintenance that are needed, such as replacing a broken window or fixing a leaky faucet.
Overcoming poorly-completed inventory reports
Using a professional inventory company will definitely limit the amount of forgotten details in your report. Hihouse Inventory trains its staff to follow the AIIC inventory standards which ensures inventories meet a minimum yet reliable level of quality.
Additionally, we check each report for content and details before they are distributed to the landlords and property managers.
By paying attention to any inconsistencies in the captured data and we thrive in reducing risks of discrepancies at the end of tenancies.
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